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Library Policies

Geneva Public Library District aims to provide service to the community at the level of “WOW!” Patron suggestions are always welcome and any complaints will receive a timely and thoughtful response.

The Service Policies of the Board of Trustees of Geneva Public Library District are available to the public at any public service desk or on the Library’s website. Policies are reviewed regularly by Library Staff, Administration, and Board of Trustees. Changes are subject to approval by the Board of Trustees. The Library supports and endorses "Libraries: An American Value" as adopted by the American Library Association Council on February 3, 1999, as well as the Library Bill of Rights, Freedom to Read, Intellectual Freedom Statement, and Freedom to View.

Service Policies

3D Printing
3D Printing
Geneva Public Library District (GPLD) makes 3D printers available to GPLD cardholders to make three-dimensional objects using a design that is uploaded from a digital computer file.

GPLD’s 3D printers may not be used to create weapons or materials that are:

• Prohibited by local, state, or federal law;

• Unsafe, harmful, dangerous, or which pose a threat to the well-being of others;

• Obscene or inappropriate for the library environment;

• In violation of the terms of use of the manufacturer of the 3D printer; or

• In violation of another person’s property rights. For example, the printers will not be used to reproduce objects or materials that are subject to copyright, patent, or trademark protection.

GPLD reserves all rights to:

• Review and approve all materials before printing;

• Stop printing or resize requests due to time and printer capabilities;

• Limit the number of print requests; and

• Charge users for print requests. See GPLD website for current rates.

Unclaimed items will become the property of the Library. GPLD is not responsible for failed 3D prints and will not be liable for functional failure of or injuries or property damage caused by objects or materials made through the use of 3D printers.

3D printing is available on a first-come, first-served basis. Priority printing will be given to library programs and events. See GPLD website for submission requirements, printing times, and payment information.

Adopted 02/2020

Rev. 05/2023

Acceptable Library Use
Acceptable Library Use

Geneva Public Library District (GPLD) is committed to serving everyone with dignity and respect. GPLD strives to create welcoming experiences for all and has established acceptable use guidelines to ensure:

• Patrons and staff are safe;

• Everyone has equitable access to Library facilities, services, and resources;

• Facilities and resources are protected from harm, theft, or damage.

GPLD strives to provide a safe and healthy environment for its visitors and staff. GPLD strictly prohibits any criminal conduct or violence (causing physical injury to another person, shoving, pushing, making threatening remarks) on Library property.

GPLD generally prohibits the presence or use of firearms or other weapons on its property, regardless of whether the person is licensed to carry the weapon. In compliance with Illinois law, GPLD allows concealed weapons license holders who lawfully possess a firearm or ammunition to transport and store their firearm or ammunition in their personal vehicle in the GPLD parking lot. However, if the individual’s vehicle is not attended, the vehicle must be locked or the firearm and ammunition must be in a locked container outside of plain view.

GPLD prohibits smoking and/or vaping on Library property and within 15 feet of any entrance, exit, or window to the Library.

General guidelines, including but not limited to:

• Visitors to the Library cannot create a disturbance or otherwise interfere with the safe use of the Library by others;

• Library items, furnishings, equipment, and facilities should be used only for their intended function;

• Non-alcoholic covered beverages are allowed through the building except near computers;

• Polite cell phone use permitted except in designated quiet areas;

• Personal belongings should be monitored;

• Photography and videography on Library property subject to the Library’s “Photography and Video Policy.”

These guidelines apply to visitors of all ages. Parents, guardians, and caregivers are responsible for the safety of those who require care when visiting the Library. Visitors whose behavior is unacceptable or inappropriate may be given a verbal warning, asked to leave, or in case of serious offenses banned temporarily from the Library. All Library staff are authorized to ask visitors to leave the Library and/or call 911 if visitor conduct violates library policy.

Rev. 01/2020

Rev. 01/2022

Rev. 05/2023

Collection Use and Patron Services
Collection Use and Patron Services
Geneva Public Library District (GPLD) residents may share equally in the use and enjoyment of library materials. People of all ages may use materials from any GPLD collection. Patrons may request a printed receipt or view their account online to see current checkouts, due dates, fees, renewals, and reserves.

General guidelines for use of library materials include:

• A valid library account is required to check out, renew, or reserve library materials. Alternative identification or scanned barcode may be presented for verification of valid library account in lieu of a SWAN library card.

• GPLD reserves the right to limit the number of items that may be checked out, renewed, or reserved. Loan periods, renewals, and reserve limits vary based on material type and are posted on the Library’s website.

• Under special circumstances, loan periods may be extended up to a maximum of six weeks at checkout for GPLD cardholders at the discretion of Library Administration.

• Reserves may be placed on circulating items held by any SWAN library for any SWAN cardholder. The lending library may specify loan periods and/or limitations on availability or number of reserves. Patrons will be notified when material becomes available.

• Patrons may view a listing of what is currently checked out to their account through the online catalog. Patrons may also choose to “opt in” to track their borrowing history.


GPLD does not charge late fees for overdue items, but borrowers are subject to the borrowing rules of the library where items were checked out. Fees can be paid online through the borrower’s library account or in-person.

Lost Items

An item is considered lost when a patron reports an item lost or when an item reaches 42 days overdue. The cost of lost items and a processing fee will be billed to the borrower’s library account. Refunds for items previously lost will be made up to 90 days after payment has been received.

Damaged Items and Missing Pieces

If an item is returned in poor condition (wet and/or moldy, cover or pages defaced, or a piece missing), the most recent borrower will be contacted. The borrower may be charged the cost of the item or replacement part. GPLD does not accept replacements for damaged items.

Resource Sharing

GPLD maintains membership in Reaching Across Illinois Library System (RAILS) and cooperates in reciprocal borrowing and interlibrary loan, but reserves the right to limit the number of items, deny reciprocal borrowing access to any small or specialized collection, or restrict loaning of any materials that may be damaged in transit.

Checking Out Materials From SWAN Libraries

GPLD participated in SWAN (System Wide Automated Network) which gives patrons the ability to borrow books and other materials from approximately 100 libraries in the Chicago area that are also SWAN members. GPLD cardholders may checkout or reserve materials from any SWAN library according to the regulations of the lending library. Materials from SWAN libraries may be returned to any library in the consortium. See Library website for current list of SWAN libraries

Checking Out Materials From Non-SWAN Libraries In-Person

GPLD cardholders may use their library cards to check out materials in person at other non-SWAN libraries in Illinois according to regulations of the lending library. At the patron’s own risk, materials borrowed from other libraries may be returned at the Geneva Public Library to be returned to the lending library through the RAILS delivery van.

Requesting Materials From Other Libraries For Delivery (Interlibrary Loan):

GPLD cardholders may request materials, including books, AV materials, and copies of articles, via Interlibrary Loan (ILL). The lending library will determine availability and use restrictions. Requests are limited to five at a time, with a maximum total of 10 in process for any one patron. Materials requested through ILL must be returned at the Geneva Public Library. The Library must abide by current copyright restrictions.

Requests For Materials From Geneva Public Library District

GPLD lends circulating library materials to patrons in good standing at libraries in the SWAN consortium and other RAILS participants. GPLD lends circulating library materials to other libraries and educational institutions via ILL.

Rev. 04/2019

Rev. 05/2023

Expressive Activity
Expressive Activity Policy
Geneva Public Library District (GPLD) strives to treat all Library users in a fair, consistent, and equitable manner. GPLD has a significant public interest in promulgating First Amendment principles while also protecting patrons’ access to the Library. Therefore, this Policy designates a portion of the Library facility as a “limited public forum” for expressive activity and regulates such activity.

This policy is not all-inclusive. Approval of individual expressive activity situations not described here will be determined by Library Administration, who is authorized to establish reasonable regulations governing the use of meeting rooms.

Expressive Activity Guidelines

1. Building: Expressive activity is prohibited in the Library's building.

2. Grounds: Expressive activity is allowed on the Library's grounds, as follows:

a. Time: Expressive activity is allowed only during the Library's hours of operation.

b. Place:

(1) Expressive activity is allowed on private sidewalks flanking the main entrance to the Library. In order to ensure public safety, prevent disturbances, and promote the free flow of traffic, expressive activity is prohibited from the center walkway leading to the main entrance.

(2) This clearly defined area will ensure that people who wish to engage in expressive activity will have access to all visitors entering or exiting the main entrance to the building while, at the same time, ensuring that visitors will have clear, safe, unfettered access to and from the main entrance and the exterior stairway to and from the lower level.

c. Manner:

(1) No application or registration is required to engage in expressive activity; however, for review of compliance with this Policy, statistical purposes, and reasons of public safety people who plan to engage in expressive activity are encouraged but not required to inform the Library Director or the person-in-charge of their intent.

(2) For reasons of public safety, the Library reserves the right to limit the number of people allowed to engage in expressive activity at any one time.

(3) In participating in expressive activities, individuals must refrain from engaging in prohibited conduct, which includes conduct that violates the “Acceptable Library Use Policy,” infringes on the lawful rights of patrons or employees of the Library, endangers or threatens the safety of any patrons or employees of the Library, destroys or defaces Library property, and any activity that is not considered as protected speech and in the public interest pursuant to First Amendment principles, including but not limited to commercial speech—the primary purpose of which is to sell a product or service, or related thereto—and fundraising activities.

Approved 04/2022

Rev. 05/2023

Food and Beverages in Public Areas
Food and Beverages in Public Areas

Geneva Public Library District (GPLD) designates areas for eating and drinking, including the first floor vending area and outdoor patios. Covered beverages are allowed throughout the Library. Patrons may only eat meals or drink from uncovered beverages in designated areas.

Patrons are expected to properly dispose of trash after eating or drinking. Food and drink may not interfere with others’ use of the library, or damage or threaten damage to library property.

Staff may provide food and beverages in public areas of the Library for approved programs and events.

Approved 1/27/2022

Hours and Holidays
Hours and Holidays


Geneva Public Library District (GPLD) maintains consistent, posted hours of service during which allservices of the Library are available to patrons. Those hours are as follows:

Monday through Thursday: 9:00 a.m.–9:00 p.m

Friday: 9:00 a.m.–6:00 p.m.

Saturday: 9:00 a.m.–5:00 p.m.

Sunday: 12:00 p.m.–5:00 p.m.

Library hours and holiday schedule are subject to change as approved by the Board of Trustees. GPLDmay be closed for special circumstance or in an emergency as deemed necessary by the Trustees,Library Director, and/or person in charge. One external book drop is available in the drive-up area ofthe building for the return of materials anytime of the day. Drive-up window is available for picking uppre-arranged materials during regular business hours.

Holidays to be Observed

• New Year’s Day

• Easter

• Memorial Day

• July 4

• Labor Day

• Thanksgiving Eve (close at 5:00 p.m.)

• Thanksgiving

• Christmas Eve

• Christmas Day

• New Year’s Eve (close at 1:00 p.m.)

Rev. 04/2019

Rev. 02/2020

Information Services Requests
Information Services Requests

Geneva Public Library District (GPLD) is committed to responding accurately and in a timely manner to information service requests. The purpose of this written policy is to assure the quality and consistency of information services. All information requests will be treated with impartiality and confidentiality.


Access to GPLD collections and information services are provided by qualified staff to all patrons regardless of age or place of residence at all times the Library is open. Remote access to electronic resources through the Library’s website is available to valid GPLD cardholders. Use of electronic resources may have restrictions based on those imposed by the provider.

Service Response

To provide effective service to all patrons in an equitable manner, certain priorities and limits have been established. Answering information service questions has priority over other staff assignments. In-person questions take precedence over requests received by telephone, electronic means, or mail. Patrons are assisted on a first-come, first-served basis. The time that can be spent on an individual request depends on current request volume. If a request cannot be answered in a timely manner, the request will continue to be researched and the patron will be contacted at a later time.

Special Categories

Information is provided for any question without regard for the patron’s use of that information, including homework, trivia, or contest use. There are special categories of information which require specific guidelines.

a) Legal and medical information: Library staff does not give medical or legal advice, interpretation, or opinion. Staff does not attempt to condense or abstract information. Telephone responses are limited to short definitions or descriptions read from standard dictionaries or encyclopedias. Medical and legal sources are quoted verbatim, and the patron is informed of the source from which the information is taken. No referrals are made to private or individual sources. Patrons requesting names of legal or medical professionals will be referred to local lawyer referral services or physician referral services.

b) Consumer information: is available in several printed and electronic reference sources. Lengthy articles and product lists are not read over the telephone, and interpretation of the results of consumer research is not made. Appraisals are not made, but price guides are provided where possible.

c) Information on taxes is provided from print and/or electronic sources. Tax forms may be provided as a courtesy to the public. Library staff does not provide tax advice, interpretation, or opinion. Patrons are expected to make and pay for their own copies of tax forms needed See Library website for current printing fees. Patrons will be referred to established help lines if necessary.

d) Library staff provides general assistance to patrons engaged in genealogical research, guidance in locating items in the collection, and help in using the resources of interlibrary loan. Request for basic or simple genealogical information, such as photocopies of obituaries or birth announcements when a date is known, are answered when possible. Extensive genealogy research requests received by mail or email are returned to the sender or are referred to the local genealogical society

e)Every effort is made to assist students with homework question(s) and to provide instruction needed to use reference sources. The student is expected to use the sources to meet the requirements of the assignment. Quick factual homework questions will be answered.

f) Extensive compilations: (bibliographies, lists, statistics, etc.) and exhaustive literature searches are not prepared. Patrons are directed to appropriate resources for such research.

Library Instruction

Requests for Library tours, orientation or instruction, or special class or organization visits are welcome. Any special needs or requests should be specified at the time the appointment is made. All requests are subject to staff availability.


To determine the quantity and effectiveness of services, surveys and other evaluation activities may be performed.

Adopted: 02/1991

Rev. 03/1993

Rev. 05/1995

Rev. 04/1998

Rev. 09/1999

Rev. 01/2000

Rev. 01/2002

Rev. 04/2004

Rev. 01/2007

Rev. 01/2015

Rev. 05/2017

Rev. 04/2019

Rev. 02/2020

Rev. 05/2023

Internet, Equipment, and Computing Resources Use
Internet, Equipment, and Computing Resources Use
Geneva Public Library District (GPLD) provides access to the Internet, a variety of equipment (e.g., computers, scanners, photocopy machines, printers, and fax machine), and computing resources (e.g., software, licensed databases, and websites) for public use. A variety of technology devices (e.g., eReaders and tablets) are available for checkout by GPLD cardholders in good standing. GPLD also provides wireless Internet access to individuals who use their own wireless-ready equipment inside the Library. Library users must agree to the following terms:

• GPLD assumes no responsibility for any activities conducted by users of the Internet, Library equipment, computing resources, or wireless network and is not responsible for work or information lost due to computer or system malfunction.

• GPLD cannot guarantee the accuracy and/or authenticity of information discovered through the Internet or any computing resource. Patrons who find information or subject matter that is erroneous, out-of-date, illegal, offensive, and/or controversial should contact the original producer or distributor of that work directly.

• Parents and legal guardians have the right -- and the responsibility -- to monitor and control their minor child's access to the Internet and to information obtained from the Internet. Parents wishing to restrict Internet access for their child may indicate this on the Application for Youth under 18 years of age form.

• GPLD cannot and does not control or monitor the information accessed through the Internet. GPLD uses filtering software on Internet computers housed in Youth Services areas of the Library. Filtering software may be turned off with the approval of the adult accompanying the child to the Library.

• Children receive priority for use of the Internet, equipment, and computing resources in Youth Services areas of the Library. As space and availability permits, adults who have young children with them may use any Library resource to stay in the area with their children. Adults not accompanying children to the Library must receive authorization from Library Administration to use the Internet, equipment, and/or computing resources in Youth Services areas of the Library.

• GPLD makes every effort to protect the privacy of its users, but cannot guarantee confidentiality over the Internet. Patrons entering personal information (credit card numbers, social security numbers, etc.) do so at their own risk. GPLD’s network and wireless access are unencrypted. Users should be aware that information sent to and from a device may be captured by someone else.

• Use of the Internet, Library equipment, computing resources or wireless network is only for legal purposes. Any unlawful or inappropriate use is prohibited and may result in loss of privileges. Illegal acts involving Library resources are subject to prosecution. Examples of inappropriate or illegal use include, but are not limited to, the following:

o use of sounds or any other behavior which might be disruptive to others (headphones may be available for purchase);

o violation of another user’s privacy or interfering with the work of others;

o violation of computer system integrity or tampering with computer hardware or software;

o violation of copyright laws or software license agreements;

o unauthorized access to resources of entities;

o violations of federal, state, or local laws or viewing, printing, and distributing obscenity, child pornography, and materials harmful to minors.

Guidelines for use of Library equipment and computing resources include:

• Users must abide by the Acceptable Library Use Policy and Internet, Equipment, & Computing Resources Use Policy of the Library. Upon reasonable belief that a violation of the Library’s policies has occurred, GPLD reserves the right to terminate patron use of Library equipment and
computing resources, to suspend Library privileges, to ask the user to leave the Library, and/or to contact local law enforcement.

• Use is on a first-come, first-served basis. Reservations accepted as space permits. Valid GPLD
card or guest pass required for use of computing resources and users must sign-in.

• At peak and closing times, GPLD reserves the right to limit the amount of time an individual may
use equipment or computing resources.

• Fees apply for copying and printing services and will be posted clearly near equipment. No
provision is made for patrons to receive faxed documents at the Library.

• Patrons may not use their own software on Library computers.

• GPLD does not provide data storage. Flash drives or other storage media may be available for loan or purchase. Data downloaded from the Internet may contain computer viruses and GPLD is not responsible for damage to any patron’s equipment.

• Users are responsible for configuring their own equipment. Instruction regarding use of Library equipment and computing resources will be supported in accordance with the Library’s Information Service Policy.

Rev. 04/2019

Library Accounts
Library Accounts

1. General Information

Every individual who resides in the Geneva Public Library District (GPLD) is entitled to a library account. Library account holders agree to comply with all rules and regulations of GPLD and to be responsible for all materials borrowed and any fines incurred.

To open a library account and/or obtain a new or replacement library card proof of identity and residency in the form of a current government issued photo identification or valid receipt of Library issued mail are required along with a current telephone number and birthdate. Cards shall be issued for a period of three years or until a minor’s 18th birthday. Residents under the age of 18 need a parent or legal guardian’s signature to open a library account. Mailed library card and/or renewal notification will not be forwarded.

GPLD cards are automatically renewed every three years for cardholders living within the District.
Privileges are rescinded upon termination of District residency.

A valid library account is required for use of many library services, including but not limited to checking out, renewing, and reserving library materials. A valid account is defined as:

• Account has not expired

• Patron address information on file is correct

• Patron does not have fines or fees in excess of $20

Library cards may be used at any System Wide Automated Network (SWAN) library as well as other participating library systems throughout the state. See Library website for current list of SWAN libraries. Borrowing privileges accorded to a GPLD cardholder at another library will be governed by the lending library.

2. Confidentiality

See Patron Privacy Policy for information about library account confidentiality.

3. Lost or Stolen Library Cards

Lost or stolen library cards should be reported to the Library immediately to prevent unauthorized use. For the cardholder’s protection library cards should not be used by others. The patron is responsible for all items checked out on a lost, stolen, or loaned card, along with any fines, fees, or damages incurred, until the Library has been notified of the loss. There is a maximum liability of $100 with proof of an official police report. There is no limit of liability in cases where fraudulent use is by family members or members of the same household; cardholder will be responsible for all costs and charges including charges for collection agency referral. A nominal fee may be charged for lost, stolen, or mutilated Library cards.

4. Suspension of Privileges

Library privileges may be suspended by Library Administration pursuant to the policies of the Board of Trustees. GPLD reserves the right to enforce its policies through use of collection agencies, civil actions, and/or criminal prosecution. Reasons for suspension include but are not limited to:

• Unpaid overdue fines or fees exceeding $20 or more on one account

• Excessive fines or fees at another library

• Violation of library policy

• Defacing of property

All accounts that a patron has signed responsibility for may be suspended from further use if total fines and fees and/or value of overdue or lost material exceeds $50.

5. Temporary Residents

A person temporarily staying in the household of a GPLD resident for a minimum of 30 consecutive days may be issued a temporary library card with an appropriate expiration date provided that the host will sign a responsibility statement for the applicant. A temporary resident living in their own house or apartment for a minimum of 30 consecutive days will be issued a temporary card with an appropriate expiration date. Proof of identification and verification of local and permanent addresses are required.

6. Non-Residents Cards

Any non-resident who, as an individual or as a partner, principal stockholder, or other joint owner, owns or leases property that is taxed for GPLD services or is a senior administrative officer of a firm, business, or other corporation owning taxable property within District boundaries may be issued a library card. Photo identification and proof of taxable property or a copy of the commercial lease of that taxable property are required.

7. Non-Resident Cards

The Board of Trustees is empowered to extend the privileges and use of the library to persons who are not served by another public library and to impose a non-resident fee for such services comparable to the cost paid by residents of the Geneva Public Library District.

a) Non-Resident Homeowner – Family and individual non-resident homeowners’ fees for the library privileges will be determined by applying the library’s current tax rate to the registrant’s most recent equalized assessed valuation.

b) Non-Resident Renter & Non-Resident Rent Free – Family and individual non-resident fees will be based upon the State Fee calculation. This figure will be calculated by the Library Director at the beginning of each fiscal year.

Total Library tax income from local sources : District population x Average # of persons per household = Renter’s Fee

8. Institution Cards

Cards based on intergovernmental agreements may be issued to institutions located within District boundaries provided that the institution agrees to be responsible for all fines and fees incurred. The institution must provide a list of authorized users that is updated annually.

9. Reciprocal Borrower Cards

Reciprocal borrowing privileges are extended to a holder of a library card that is issued from an Illinois library that subscribes to the Reciprocal Borrowing Program. Reciprocal borrowers must present a library card issued by their local public library and a current government issued photo identification. Library privileges will be granted for one year or less dependent upon verification of eligibility and expiration of card at home library. Some restrictions may apply.

Rev. 04/2019

Rev. 03/2022

Library Programs
Library Programs
Geneva Public Library District (GPLD) provides programs that promote interest in reading and support the Library’s mission. In programming, as in selection of materials, GPLD will attempt to provide a wide variety of subject matter. Programming may be offered either by independent contractors subject to execution of an approved contract or by GPLD staff. Every effort shall be made to include a balance of viewpoints in library programs and adhere to the Library’s Diversity, Equity, and Inclusion Statement. Anyone wishing to request reconsideration of a programming decision may submit a “Request for Reconsideration of Library Resources” to the Library Director.

Library programs are located in a physically accessible location. GPLD will make reasonable attempts to make accommodations, such as a sign language interpreter, in the shortest time possible.

GPLD offers programs at various days and times to be most accessible to the intended audience and to the greatest number of people. GPLD reserves the right to limit the number of participants in library programs and/or restrict or give preference to GPLD cardholders.

Library programs are provided free of charge. A reimbursement fee for materials may be charged when appropriate. At the discretion of Library Administration, program presenters and performers contracted by the Library may have the opportunity to sell their creative product (i.e. books they have authored or musical recording of material they have performed) as a part of their presentation.

(NOTE: Groups renting the meeting room are not permitted to sell any materials. See Meeting Room Use Policy.) Photographs and video may be taken during library programs and used for promotional purposes, including but not limited to placement on the Library’s website, social media sites, and/or newsletter.

Rev. 04/2019

Rev. 11/2021

Rev. 05/2023

Photography and Video
Photography and Video

Geneva Public Library District (GPLD) has a significant interest in maintaining an environment that allows patrons to freely access library information and resources. This significant interest requires the Library to maintain policies that protect the privacy of its patrons and staff and ensures their freedom from harassment, intimidation, and threats to their safety and well-being. In order to provide appropriate safeguards against such behavior and enforce policies and procedures addressing that behavior when it occurs, GPLD has adopted the following policy regarding the taking of photographs or videos inside the library building.

I. General Policy

Permission is not required for taking photographs or videos in public areas of the library building for personal, noncommercial use if no tripods, lights, or other specialized equipment is used. However, there may be library locations and/or exhibition areas where taking of photographs or videos is restricted or prohibited (i.e. restrooms, rooms reserved for nursing, child care areas, library artifacts, and archival materials.) Taking photographs or videos of, or in, areas reserved for staff use only is also prohibited. If tripods, lights, or other specialized equipment is to be used, requests must be made 24 hours in advance. Persons taking photographs and videos shall not (i) compromise a patron or staff member’s right to privacy, (ii) harass, intimidate, or threaten a patron or staff member, or (iii) block library aisles, walkways, stairwells, doors, or exits.

II. Exterior Photography and Video

Taking photographs and videos outside of the library building and/or of the library grounds does not require permission. However, the activity may not impede the ingress or egress of patrons or staff to or from the library building.

III. Commercial Photography and Video

GPLD may permit use of its facilities for taking commercial photographs or videos if the project does not interfere with the mission of the Library and is in accordance with the rest of this policy. GPLD may charge a fee to offset costs incurred by GPLD to provide access to the facility and prior permission must be sought at least 72 hours in advance.

IV. Photography and Videos of Materials and Resources

GPLD permits the taking of photographs and videos of its publicly-available collections. However, patrons are solely responsible for obtaining consent or other permission when taking photographs or videos of copyrighted materials.

V. Library Photography, Videos, and Recording

GPLD may take photos, videos, and audio recordings at the Library and during library events to use in its publicity materials and on its website and social media sites. GPLD reserves the right to document its services and the public’s use of the library building and grounds. These photographs, videos, and audio recordings may be copied, displayed, televised, and published (including on any library web site or social media site). Any individual that does not wish the Library to use a photograph, video, or audio recording of them or their child should inform a GPLD staff member prior or while such photographs, videos, or audio recordings are being taken.

VI. Library Board Meetings

Pursuant to Section 120/2.05 of the Illinois Open Meetings Act (5 ILCS 120/1et seq.), any person may record the proceedings of the Library Board and other meetings required by the Act to be open to the public. The recordings may be made by tape, film, or other means and shall not disrupt the meeting or create a safety hazard.

VII. Liability

Persons involved taking photographs or videos are solely liable for any inquiries to persons or property that result from their activities on library property. They also have sole responsibility for obtaining all necessary releases and permissions required by law from persons who can be identified in any photograph or video or for copyrighted materials. GPLD undertakes no responsibility for obtaining these releases or permissions.

VIII. Right Subject to Compliance with Policy

GPLD reserves the right to ask any individual or group violating the policy to cease taking of photographs or videos.

Approved 1/2022

Safety of Children in the Library
Safety of Children in the Library

Geneva Public Library District (GPLD) welcomes and encourages children to visit the Library, use library resources and services, and attend library programs. Library staff is trained to help children with library resources and services and is available to help and support children; the Library, however, does not have facilities nor staffing to provide childcare, or to be responsible for unattended children. Parents and caregivers are responsible for the safety, comfort, and behavior of their children while in the Library. Children are expected to respect library property and adhere to the rules outlined in the Acceptable Library Use Policy.

Unattended children are children of any age who appear to be unaccompanied by a parent, guardian, and/or responsible caregiver. All unaccompanied children at the Library should have or know the telephone number of someone who can assist them in an emergency. Children who are unable or unwilling to care for themselves may not be left alone in the Library and must have adequate supervision while in the Library. Children under the age of seven may not be left unattended in any part of the building unless they are participating in a Library-sponsored activity. The parent or caregiver must remain in Kids Landing or in the immediate vicinity of the child during the program. The Library is not responsible if children leave library property unattended.

Library staff will attempt to contact a parent, guardian, and/or caregiver in circumstances such as the following:

• An unattended child is engaging in behavior that is disruptive to other patrons, staff, or the normal operations of library business.

• An unattended child is involved in a situation that is potentially harmful to the health or safety of the child and/or others.

• An unattended child is left alone at the Library at closing time.

Such situations will be handled on a case-by-case basis. If parents, guardians, and/or caregivers cannot be reached, or are unresponsive, Library staff may call the Geneva Police Department and stay with the child until the police arrive to take custody. Missing children should be reported immediately to staff at any service desk. Library staff will initiate missing child protocols.

Rev. 04/2019

Rev. 02/2020



The Mission Statement of the Geneva Public Library District guides the selection of materials as it does the development of services and allocation of resources. The Board of Trustees of the Geneva Public Library District endeavors to build a collection in a variety of formats representing varying points of view. In accordance with the recommendations of Serving Our Public: Standards for Illinois Public Libraries, the Geneva Public Library District will strive to allocate not less than 12% of its operating budget on materials for patrons every year.

The choice of library materials by users is an individual matter. Responsibility for overseeing usage of materials by children and adolescents rests with their parents or legal guardians. While a person may reject materials for themselves and for their children, they cannot exercise censorship to restrict access to the materials by others. The Library supports intellectual freedom and endorses the Library Bill of Rights, the Freedom to Read Statement, the Intellectual Freedom Statement and the Freedom to View Statement of the American Library Association.


The purpose of the collection is to assist patrons in:

1. Keeping pace with current developments

2. Learning about the past

3. Supporting their basic educational needs

4. Fulfilling their recreational interests

5. Forming an opinion on controversial subjects

6. Developing individual skills and talents

7. Stimulating spiritual and creative capacities

8. Developing aesthetic and cultural appreciation

9. Discharging political and social obligations

10. Developing and maintaining personal, physical, emotional, and intellectual well-being

11. Obtaining information to support personal, community, and employment-related interests


The collection will be current, general in scope, and balanced in terms of subject coverage, point of view and age/interest level. Materials will be selected in a variety of formats including, but not limited to, print, audiovisual, electronic, and online. It is beyond the general scope of the Library to provide materials of a highly technical or specialized nature. There will be duplication to meet reasonable demand. A large print collection is provided for patrons with visual impairments. Patrons who have visual or physical impairments that prevent their use of a book may also be referred to the Illinois State Library Talking Books and Braille Service.


Due to the demographics of the community, the Library primarily collects materials in English, materials that provide instruction in English to non-English speaking patrons and materials that provide instruction and/or reading opportunities in foreign languages of interest to English-speaking patrons. The Library also seeks to serve and reflect the ethnic and cultural diversity of the community. When the population of members of the Library District whose native language is not English nears 10% of the Library’s total service population, a basic collection of materials in their native language may be established.


The Board of Trustees of the Geneva Public Library District delegates authority and responsibility for the selection of materials to the Library Director, and under their direction, to other staff members who are qualified for this activity. The Library Director determines the budget, guidelines, and organizational structure for the staff who select resources. The Technical Services Manager oversees and coordinates selection and acquisition of materials. Selectors choose appropriate materials for their collection areas within allocated budget, monitor use, and weed for currency, demand, and condition in an organized and timely manner. No employee may be disciplined or dismissed for the selection of materials when the selection is made in good faith and in accordance with the written policy required to be established pursuant to Illinois Library Law. Suggestions from patrons are welcome and will be considered using the same criteria as all other selections.


Selection is a discerning and interpretive process, involving a general knowledge of the subject and its literature, familiarity with materials in the collection, and an understanding about the needs of the community. Reviews in professionally recognized periodicals and selection tools are primary sources for materials selection. Standard bibliographies, book lists by recognized authorities, including best seller lists, and the advice of competent people in specific subject areas also will be used. Each type of material must be considered in terms of its own excellence and the audience for whom it is intended. No single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or value to humanity; others are selected to satisfy the informational, recreational, or educational interests of the community.

In selecting library materials, each work will be evaluated as a whole utilizing the following criteria:

1. Relevance to community interests, needs, and standards

2. Favorable ratings in standard reviewing media, general or specialized, such as library journals

3. Authority and competence of the author, illustrator, or producer

4. Reputation and authority of the publisher

5. Comprehensiveness in breadth and scope

6. Relationship to the existing collection

7. Importance as a record of the times or for presentation of a unique point of view

8. Relative importance in comparison to other available material on the subject

9. Justifiability of cost in relation to budget and need

10. Availability of other area resources

11. Inclusion in standard library or subject lists

12. Factual accuracy and currency

13. Nature of physical qualities and format (e.g., technical quality, size, binding, illustrations, typography, design, level of indexing)

14. Literary value or importance as a document of mankind

15. Effectiveness of expression; readability

16. Local demand

In selection of electronic and online resources, the following criteria will also be considered:

1. Ease of use

2. Timeliness of updates

3. Retrospective data

4. Licensing restrictions and remote access

5. Technical support

6. Hardware and software requirements

In addition to the above, the following criteria are especially relevant to the selection of materials for young people:

1. Maturity of theme / topic

2. Reading level

3. Grade level

4. Interest level

5. Age of characters

6. Target audience

Items not collected include rare items, or those requiring special curatorial or conservation services. The Library does not act as an archive of historical materials. The Library does not attempt to replace curricula or formal education programs at any level, although a variety of complementary and supplementary resources are provided.


The Library keeps the collection vital and useful by retaining or replacing essential materials, and by removing, on a systematic and continuous basis, those works that are worn, badly marked or damaged, contain outdated or inaccurate information, are superseded by a newer edition, of little historical significance, or no longer in demand. Materials which are removed from the collection may be donated to Friends of Geneva Library for their used book sales. Withdrawn reference materials may be given to other libraries. Items that are very worn and have no resale value will be discarded. The Library does not reserve discarded items for individuals.


The Library accepts monetary gifts as well as donations of materials or other items per guidelines outlined in the Library’s Gift and Memorial Policy. Donors who wish to contribute to a 501(c)(3) organization will be referred to Geneva Library Foundation.


The Library does not promulgate particular beliefs or views, nor does the selection of an item express or imply endorsement of the viewpoint of the author. Library materials will not be marked or identified to show approval or disapproval of contents, nor will items be sequestered, except for the purpose of protecting them from theft or damage.

Library District residents who request the reconsideration of library materials should bring their concerns regarding any specific title or item in the library’s collection to the attention of the Library Director in either an informal discussion or through the formal complaint process. A Library District resident wishing to use the formal complaint process is referred to the form “Resident Response to Library Materials.”

Following receipt of a written request, the Library Director will appoint a committee of appropriate staff to review the title in question. The committee will make a written recommendation to the Library Director who will then make a decision regarding the disposition of the material in question. The Library Director will communicate this decision, and reasons for it, in writing, to the resident who initiated the request. Decisions will be made in accordance with the Library’s mission and values. Copies of the “Resident Response to Library Materials” form and the Library Director’s written response will be forwarded to the Library Board for their information. If not satisfied, the complainant may appeal to the Library Board of Trustees by making a written request to place the item on the agenda for the next regular meeting of the Board. The Board of Trustees reserves the right to limit the length of presentation and number of speakers in accordance with the Library’s Public Comment Policy.

Rev. 06/2018

Rev. 05/2023

Social Media
Social Media Use
Geneva Public Library District (GPLD) uses social media tools to promote Library resources and services and to communicate and connect with the community. Social Media is defined as websites and applications that allow users to create and share content or to participate in social networking. This can include the following sites and tools: Facebook, Twitter, Instagram, GPLD’s blogs, YouTube, and more. These resources may be hosted on the Library’s website or linked to from the Library’s website. GPLD continually evaluates the role and usefulness of its online venues and social media to ensure they are effective tools for communicating and connecting with the community, and use of these online sites may be terminated at any time. In the event the Library terminates the use of an online venue or social media site, the Library will preserve any public records contained on the venue/site in accordance with the Local Records Act.

All social networking sites are for discussion purposes only and do not represent the official views of the Library. GPLD assumes no liability regarding any event or interaction that involves any participant in any Library-sponsored social networking service. GPLD does not endorse any content except those created by Library staff in their official capacity. Participation in GPLD’s social networking services implies an agreement with all Library policies. The Library is not responsible for the content on the pages of friends, fans, followers, etc. of the Library. The Library does not endorse or review content of third-party sites.

User Responsibilities

• Protect your privacy and the privacy of others

• Show everyone respect

• Use appropriate language

When Content May Be Deleted

• Harassment

• Profane, obscene, derogatory, racist, or sexist content

• Personal attacks, insults, threatening language

• Plagiarized material

• Copyright, trademark, and fair use violations

• Private, personal information published without consent

• Comments unrelated to the content of the forum

• Commercial promotions or spam

• Any behavior deemed inappropriate as proscribed by the Library's Service Policies

Rev. 04/2019

Rev. 05/2023

Use of Meeting Rooms and Study Rooms
Use of Library Meeting Rooms and Study Rooms

1. Use of Library Meeting Rooms

Use of Geneva Public Library District (GPLD) meeting and study rooms are primarily to support Library sponsored programs and events. When rooms are not needed for Library use, they may be made available free of charge for use by GPLD cardholders. Use of meeting and study rooms requires adherence with all Library policies, guidelines, and local fire safety regulations.

This policy is not all-inclusive. Approval of individual meeting situations not described here will be determined by Library Administration, who is authorized to establish reasonable regulations governing the use of meeting rooms.

Scheduling priority for use of any part of the facility is:

1. Meetings of the Board of Trustees of the Geneva Public Library District

2. Library sponsored and related meetings and programs, including activities of Friends of Geneva Library and Geneva Library Foundation

3. Meetings sponsored by local tax-supported or local governmental agencies

All guidelines outlined within this policy apply to use of GPLD’s meeting rooms and study rooms by external groups and patrons. General guidelines are as follows:

• Available for use during regular operating hours as posted on the Library’s website. Clean-up activities must be completed and all persons must leave the building by closing time.

• Use of Library facilities does not imply sponsorship or endorsement of users or users’ beliefs by GPLD. Advertisements or announcements implying or stating such endorsement are prohibited.

• Groups and organizations may not use the name, address, telephone number, or website of the Library except for notifying members and attendees of the location for a meeting. GPLD does not provide publicity or information about meetings of external groups.

• Meeting rooms are not available for:

◦ Groups soliciting, promoting, or selling products or services

◦ Private social functions

◦ Partisan political meetings or functions

◦ Fundraising events other than those of the Friends of Geneva Library or the Geneva Library Foundation

◦ Programs not suitable for the Library’s physical facilities

◦ Meetings, programs, or functions that interfere with the function, purpose, and mission of GPLD or its commitment to inclusion

• Due to demand and limited meeting space, no more than one meeting per month for regularly scheduled events by a group or organization may be scheduled.

• GPLD reserves the right to limit, deny, or revoke permission to use the meeting room at its discretion. A group or individual denied permission to use the meeting room may file an appeal with the Library Director, in writing, for inclusion on the agenda for discussion at the next monthly Board meeting.

• Groups must comply with the American with Disabilities Act and are responsible for providing qualified interpreters and/or auxiliary aids, upon request, for their programs.

• GPLD does not provide storage space for property or assistance in carrying supplies into or out of the meeting room.

• The person reserving the room must ensure adherence with Library policies and guidelines, proper use of facility, and shall be responsible for any damages caused to the facility or equipment. Charges will be assessed to cover expenses should any unusual or extensive cleaning or repair be necessary.

• See Library website for reservation procedures, room availability, and availability of furniture and equipment. Cancellations should be made as soon as possible.

2. Guidelines for Use of First Floor Meeting Room and Conference Room

• GPLD cardholders who are 18+ years of age may reserve the First Floor Meeting Room or Conference Room up to 60 days in advance. A minimum of 48 hour setup notice may be needed to accommodate requests for furniture arrangements and/or equipment rental. Call the Library for more information and specific requests.

• Boxed meals, light refreshments, and covered non-alcoholic beverages which are catered or prepared elsewhere are permitted. Decorations that can stand on a floor or table are permitted. Nothing may be attached to the walls or ceiling of the Meeting Room or Conference Room.

• Use of the kitchen is strictly for serving boxed meals, light refreshments, and covered non-alcoholic beverages which are catered or prepared elsewhere. Call the Library for more information and specific requests.

• Capacity:

◦ Large Meeting Room: 200 (maximum); 175 (auditorium setup with chairs); 80 (classroom setup with tables and chairs)

◦ Conference Room: -20 (standard setup with tables and chairs)

3. Guidelines for Use of Second Floor Study Rooms

• GPLD cardholders may reserve a two-hour time slot up to seven days in advance. Time may be extended beyond two hours if no one is waiting to use the room. Multiple time slots may not be reserved. Walk-ins, including non-cardholders, are welcome when room is not in use or reserved. Reservations will be held for a maximum of 15 minutes.

• Study room users should be aware that the room is not sound proof and their voices or noises may be heard outside the room.

• Capacity varies: 4-10 (standard setup with table and chairs).

Rev. 04/2019

Rev. 02/2020

Rev. 12/2021

Rev. 05/2023

Use of Recording Studio
Use of Recording Studio
The Studio is Geneva Public Library District’s (GPLD) digital production space. Use of the Studio is intended as a workspace for those actively engaged in recording and editing voice, video, and photography. Use of the Studio requires adherence with all Library policies, guidelines, and local fire safety regulations.

GPLD cardholders who are at least 14 years of age may reserve a two-hour time slot up to seven days in advance. Patrons under the age of 14 must have adult supervision to use the Studio. Time may be extended beyond two hours if no one is waiting to use the room. Multiple time slots may not be reserved. Walk-ins are welcome when room is not in use or reserved. Reservations will be held for a maximum of 15 minutes. Library staff has the discretion to impose additional limitations as necessary or in response to misuse of the facility.

Any individual reserving the use of the Studio must assume responsibility for use of the space and equipment available for use in the Studio. The Studio and equipment must be used in a reasonable manner and GPLD may deny use of the space or any equipment to any individual(s) who does not take proper care of the space, recklessly uses the equipment, or otherwise violates Library policies.

Non-cardholders may use the Studio on a walk-in basis and will be required to provide a photo ID to enter the Studio. Capacity is limited to five users.

This policy is not all-inclusive. Approval of situations not described above will be determined by Library Administration which is authorized to establish reasonable regulations governing use of the Studio.

Approved 01/2022

Rev. 05/2023

Volunteer Expectations
Volunteer Expectations
Geneva Public Library District welcomes the efforts of dedicated volunteers who contribute to the effective operation of the Library. It is the policy of the Geneva Public Library District to use volunteer help to assist staff in supplemental areas whenever possible to provide basic services. Volunteers are not intended to take the place of paid staff. They may undertake a variety of work assignments, which are made by the Library in an effort to match necessary library tasks with the aptitudes, interests, and skills of particular volunteers. The Library’s Equal Employment Opportunity (EEO) Policy, outlined in its Employee Handbook, extends to volunteers.

Volunteers are required to follow established library policies and procedures.

1. Application

Individuals wishing to volunteer with the Library are required to complete the Volunteer Application and participate in an interview prior to being assigned work. The Library’s needs and the individual’s ability to perform tasks guides the Library’s selection of volunteers. The Library may be unable to fulfill all volunteer requests. Immediate family members of the Library Board of Trustees and of Library staff will be considered for voluntary positions, only in departments where the family member is not working.

The Library also offers volunteer opportunities for students who wish to complete service hours for educational or religious purposes.

2. Background Checks

All persons aged 18 and older who are applicants for the volunteer program at Geneva Public Library District must authorize the Library to obtain a criminal history records check by completing a Criminal Background Check Waiver and Release Form. A criminal history records check and/or a background check may be conducted for applicants for volunteer positions as deemed appropriate by the Library Director or their designee.

Conviction of a crime does not automatically preclude a volunteer position. However, at the determination of the Library Director, or their designee, an applicant may be denied acceptance into the volunteer program based on an individualized assessment of the information obtained, including but not limited to, the nature and severity of a criminal offense, its relevance to a particular job, the number of convictions, the amount of time that has passed since the offense, and the duties of the position applied for. The Library reserves the right to conduct periodic criminal history records checks on all volunteers. The Library Director, or their designee, shall be responsible for ensuring that information obtained by the Library through a background check will be shared only with Library representatives having a need to know the information.

3. Motor Vehicle Use

A copy of the driver’s license and a certificate of automobile insurance must be on file for any volunteer who uses a personal vehicle for library business.

4. Injury

If a volunteer is injured in the course of their volunteer activity, their relationship to the Geneva Public Library District will be that of any member of the public using library facilities. Any injuries should be reported to the supervisor or senior library staff member present.

Adopted 06/2016

Rev. 02/2020

Rev. 05/2023