Geneva Public Library District aims to provide service to the community at the level of “WOW!” Patron suggestions are always welcome and any complaints will receive a timely and thoughtful response.
The Service Policies of the Board of Trustees of Geneva Public Library District are available to the public at any public service desk or on the Library’s website. Policies are reviewed regularly by Library Staff, Administration, and Board of Trustees. Changes are subject to approval by the Board of Trustees. The Library supports and endorses "Libraries: An American Value" as adopted by the American Library Association Council on February 3, 1999, as well as the Library Bill of Rights, Freedom to Read, Intellectual Freedom Statement, and Freedom to View.
Geneva Public Library District (GPLD) is committed to serving everyone with dignity and respect. GPLD strives to create welcoming experiences for all and has established acceptable use guidelines to ensure:
• Patrons and staff are safe;
• Everyone has equitable access to Library facilities, services, and resources;
• Facilities and resources are protected from harm, theft, or damage.
GPLD strives to provide a safe and healthy environment for its visitors and staff. GPLD strictly prohibits any criminal conduct or violence (causing physical injury to another person, shoving, pushing, making threatening remarks) on Library property.
GPLD generally prohibits the presence or use of firearms or other weapons on its property, regardless of whether the person is licensed to carry the weapon. In compliance with Illinois law, GPLD allows concealed weapons license holders who lawfully possess a firearm or ammunition to transport and store their firearm or ammunition in their personal vehicle in the GPLD parking lot. However, if the individual’s vehicle is not attended, the vehicle must be locked or the firearm and ammunition must be in a locked container outside of plain view.
GPLD prohibits smoking and/or vaping on Library property and within 15 feet of any entrance, exit, or window to the Library.
General guidelines, including but not limited to:
• Visitors to the Library cannot create a disturbance or otherwise interfere with the safe use of the Library by others;
• Library items, furnishings, equipment, and facilities should be used only for their intended function;
• Non-alcoholic covered beverages are allowed through the building;
• Personal belongings should be monitored;
• Photography and videography on Library property subject to the Library’s “Photography and Video Policy.”
These guidelines apply to visitors of all ages. Parents, guardians, and caregivers are responsible for the safety of those who require care when visiting the Library. Visitors whose behavior is unacceptable or inappropriate may be given a verbal warning, asked to leave, or in case of serious offenses banned temporarily from the Library. All Library staff are authorized to ask visitors to leave the Library and/or call 911 if visitor conduct violates library policy.
Rev. 01/2020
Rev. 01/2022
Rev. 05/2023
Rev. 11/2025
Scope and Definition of AI Systems
This policy applies the use of AI systems by employees for Library-related purposes. AI systems are defined as computer systems and applications that perform tasks or produce data, text, images, video, or audio normally requiring human intelligence. AI systems include, but are not limited to, Generative AI applications, chatbots, recommendation applications, and data analysis applications.
GPLD generally emphasizes a humanistic approach in carrying out job functions, however GPLD appreciates that AI systems can be beneficial in some contexts. The use of AI systems by employees for Library-related purposes is subject to the following regulations:
• Employees are prohibited from entering confidential information into AI systems, including personal information about co-workers, patrons, or vendors.
• Employees must review all data or information produced by AI systems to ensure that the data or information generated is accurate to a reasonable degree of certainty. AI systems should not be used to replace the judgment of employees.
• Employees must be cognizant of copyright laws when using AI systems.
• Employees must comply with all relevant laws regulating the use of AI, including the Illinois Human Rights Act which prohibits employers from using AI systems in a manner that results in a discriminatory effect in hiring practices.
Employees with questions about this Policy or the use of AI systems are encouraged to consult their manager.
GPLD reserves the right to update and modify this Policy as AI systems continue to evolve.
Approved 12/2025
General guidelines for use of library materials include:
• A valid library account is required to check out, renew, or reserve library materials. Alternative identification or scanned barcode may be presented for verification of valid library account in lieu of a SWAN library card.
• GPLD reserves the right to limit the number of items that may be checked out, renewed, or reserved. Loan periods, renewals, and reserve limits vary based on material type and are posted on the Library’s website.
• Under special circumstances, loan periods may be extended up to a maximum of six weeks at checkout for GPLD cardholders at the discretion of Library Administration.
• Reserves may be placed on circulating items held by any SWAN library for any SWAN cardholder. The lending library may specify loan periods and/or limitations on availability or number of reserves. Patrons will be notified when material becomes available.
• Patrons may view a listing of what is currently checked out to their account through the online catalog. Patrons may also choose to “opt in” to track their borrowing history.
Fees
GPLD does not charge late fees for overdue items, but borrowers are subject to the borrowing rules of the library where items were checked out. Fees can be paid online through the borrower’s library account or in-person.
Lost Items
An item is considered lost when a patron reports an item lost or when an item reaches 42 days overdue. The cost of lost items and a processing fee will be billed to the borrower’s library account. Refunds for items previously lost will be made up to 90 days after payment has been received.
Damaged Items and Missing Pieces
If an item is returned in poor condition (wet and/or moldy, cover or pages defaced, or a piece missing), the most recent borrower will be contacted. The borrower may be charged the cost of the item or replacement part. GPLD does not accept replacements for damaged items.
Resource Sharing
Checking Out Materials From SWAN Libraries
GPLD participated in SWAN (System Wide Automated Network) which gives patrons the ability to borrow books and other materials from approximately 100 libraries in the Chicago area that are also SWAN members. GPLD cardholders may checkout or reserve materials from any SWAN library according to the regulations of the lending library. Materials from SWAN libraries may be returned to any library in the consortium. See Library website for current list of SWAN libraries
Checking Out Materials From Non-SWAN Libraries In-Person
GPLD cardholders may use their library cards to check out materials in person at other non-SWAN libraries in Illinois according to regulations of the lending library. At the patron’s own risk, materials borrowed from other libraries may be returned at the Geneva Public Library to be returned to the lending library through the RAILS delivery van.
Requesting Materials From Other Libraries For Delivery (Interlibrary Loan):
GPLD cardholders may request materials, including books, AV materials, and copies of articles, via Interlibrary Loan (ILL). The lending library will determine availability and use restrictions. Requests are limited to five at a time, with a maximum total of 10 in process for any one patron. Materials requested through ILL must be returned at the Geneva Public Library. The Library must abide by current copyright restrictions.
Requests For Materials From Geneva Public Library District
GPLD lends circulating library materials to patrons in good standing at libraries in the SWAN consortium and other RAILS participants. GPLD lends circulating library materials to other libraries and educational institutions via ILL.
Rev. 04/2019
Rev. 05/2023
• Library-sponsored use of display and exhibit areas has priority, including fundraisers and events to benefit the Library, Friends of Geneva Library, and Geneva Library Foundation.
• Display and exhibit content must be in keeping with community standards as determined by Library Administration.
• Exhibitors are responsible for the actual hanging/mounting and removal of their material. Work must be hung on Library provided mounting devices.
• GPLD reserves the right to restrict the acceptance, size, number, duration, and location of exhibit or display materials.
• GPLD will receive no fees or commissions in connection with any exhibitor or display.
• Any sale of art resulting from display at the Library must be organized by the artist, and will not be handled by GPLD.
• GPLD is not liable for loss or damage of items on loan in displays or exhibits nor does it provide insurance coverage. Exhibitors should provide the Library with an inventory list and sign a Waiver and Release from Liability.
Rev. 04/2019
Rev. 11/2025
This policy is not all-inclusive. Approval of individual expressive activity situations not described here will be determined by Library Administration, who is authorized to establish reasonable regulations governing the use of meeting rooms.
Expressive Activity Guidelines
1. Building: Expressive activity is prohibited in the Library's building.
2. Grounds: Expressive activity is allowed on the Library's grounds, as follows:
a. Time: Expressive activity is allowed only during the Library's hours of operation.
b. Place:
(1) Expressive activity is allowed on private sidewalks flanking the main entrance to the Library. In order to ensure public safety, prevent disturbances, and promote the free flow of traffic, expressive activity is prohibited from the center walkway leading to the main entrance.
(2) This clearly defined area will ensure that people who wish to engage in expressive activity will have access to all visitors entering or exiting the main entrance to the building while, at the same time, ensuring that visitors will have clear, safe, unfettered access to and from the main entrance and the exterior stairway to and from the lower level.
c. Manner:
(1) No application or registration is required to engage in expressive activity; however, for review of compliance with this Policy, statistical purposes, and reasons of public safety people who plan to engage in expressive activity are encouraged but not required to inform the Library Director or the person-in-charge of their intent.
(2) For reasons of public safety, the Library reserves the right to limit the number of people allowed to engage in expressive activity at any one time.
(3) In participating in expressive activities, individuals must refrain from engaging in prohibited conduct, which includes conduct that violates the “Acceptable Library Use Policy,” infringes on the lawful rights of patrons or employees of the Library, endangers or threatens the safety of any patrons or employees of the Library, destroys or defaces Library property, and any activity that is not considered as protected speech and in the public interest pursuant to First Amendment principles, including but not limited to commercial speech—the primary purpose of which is to sell a product or service, or related thereto—and fundraising activities.
Approved 04/2022
Rev. 05/2023
Geneva Public Library District (GPLD) designates areas for eating and drinking, including the first floor vending area, Collaboration Zone, outdoor patios. Covered beverages are allowed throughout the Library. Patrons may only eat meals or drink from uncovered beverages in designated areas. Food is prohibited in Kids Landing, the Makerspace, and the Recording Studio.
Patrons are expected to properly dispose of trash after eating or drinking. Food and drink may not interfere with others’ use of the library, or damage or threaten damage to library property.
Staff may provide food and beverages in public areas of the Library for approved programs and events.
Approved 1/27/2022
Rev. 11/2025
The Board of Library Trustees of the Geneva Public Library District encourages gifts to the Library consistent with its mission and policies. Donations are not intended to replace regularly budgeted library expenditures; however, private resources can extend and enrich library services.
Donors who wish to contribute to a 501(c)(3) nonprofit organization will be referred to the Geneva Library Foundation.
2. Acceptance of Gifts
a. Unrestricted gifts of money are gratefully accepted by the Library to be used at its discretion. Unrestricted funds allow GPLD to address its most pressing needs. The Library Director will consult with the Board of Trustees on the use of gifts greater than $5000.00. Acceptance of restricted gifts of money will be reviewed by the Board of Trustees, in consultation with the Library Director, for consistency with meeting the needs of the Library, and may be referred to the Foundation.
b. Donations of materials are welcome and accepted on behalf of Friends of the Geneva Library. Only outright gifts in usable condition are accepted. Materials will be added to the Library Collection in accordance with the Selection Policy. Materials not added to the collection typically are sold in book sales to benefit the Library.
c. Gifts-in-kind (i.e., furnishings, equipment, art, and other decorative objects) and gifts of consequence (i.e., real property, stocks, and annuities) will be considered individually. Their acceptance is subject to approval by the Board of Trustees, in consultation with the Library Director.
d. The Board of Trustees reserves the right to refuse any gift. Because GPLD does not serve the function of a museum, gifts of items for permanent display or requiring preservation are generally not accepted.
e. Once a gift is accepted, it becomes the property of GPLD and may be used, sold, or disposed of accordingly. The gift will not be returned to the donor.
f. All grants are approved by the Library Director, based on their ability to assist GPLD in serving its mission.
3. Acknowledgement and Recognition of Gifts
a. All gifts will be acknowledged in writing by the Library. Checks should be made out to “Geneva Public Library District.” Monetary gifts, gifts in kind, and gifts of consequence will be acknowledged by a letter from the Library Director, or his/her designee. Acknowledgements will also be sent to individuals whom donors wish to notify of gift. Gifts of materials are generally acknowledged at the time of donation using a receipt of material acceptance.
b. Gifts to the Library are tax-deductible as provided by law, and donors should consult their tax adviser. GPLD cannot assess the value of donated materials. An acknowledgement letter or material receipt serves as the donor’s record and receipt. At the discretion of the Library Director, donors may be asked to sign a Deed of Gift form.
c. Donors will be recognized in a manner deemed appropriate by the Board of Trustees.
Adopted 08/23/18
Hours
Geneva Public Library District (GPLD) maintains consistent, posted hours of service during which all services of the Library are available to patrons. Those hours are as follows:
Monday through Thursday: 9:00 a.m.–9:00 p.m
Friday: 9:00 a.m.–6:00 p.m.
Saturday: 9:00 a.m.–5:00 p.m.
Sunday: 12:00 p.m.–5:00 p.m.
Library hours and holiday schedule are subject to change as approved by the Board of Trustees. GPLD may be closed for special circumstance or in an emergency as deemed necessary by the Trustees, Library Director, and/or person in charge. One external book drop is available in the drive-up area of the building for the return of materials anytime of the day. Drive-up window is available for picking up pre-arranged materials during regular business hours.
Holidays to be Observed
• New Year’s Day
• Easter
• Memorial Day
• July 4
• Labor Day
• Thanksgiving Eve (close at 5:00 p.m.)
• Thanksgiving
• Christmas Eve
• Christmas Day
• New Year’s Eve (close at 1:00 p.m.)
Rev. 04/2019
Rev. 02/2020
Geneva Public Library District (GPLD) is committed to responding accurately and in a timely manner to information service requests. The purpose of this written policy is to assure the quality and consistency of information services. All information requests will be treated with impartiality and confidentiality.
Access
Service Response
Special Categories
a) Legal and medical information: Library staff does not give medical or legal advice, interpretation, or opinion. Staff does not attempt to condense or abstract information. Telephone responses are limited to short definitions or descriptions read from standard dictionaries or encyclopedias. Medical and legal sources are quoted verbatim, and the patron is informed of the source from which the information is taken. No referrals are made to private or individual sources. Patrons requesting names of legal or medical professionals will be referred to local lawyer referral services or physician referral services.
b) Consumer information: is available in several printed and electronic reference sources. Lengthy articles and product lists are not read over the telephone, and interpretation of the results of consumer research is not made. Appraisals are not made, but price guides are provided where possible.
c) Information on taxes is provided from print and/or electronic sources. Tax forms may be provided as a courtesy to the public. Library staff does not provide tax advice, interpretation, or opinion. Patrons will be referred to established help lines if necessary.
d) Library staff provides general assistance to patrons engaged in genealogical research, guidance in locating items in the collection, and help in using the resources of interlibrary loan. Request for basic or simple genealogical information, such as photocopies of obituaries or birth announcements when a date is known, are answered when possible. Extensive genealogy research requests received by mail or email are returned to the sender or are referred to the local genealogical society
e)Every effort is made to assist students with homework question(s) and to provide instruction needed to use reference sources. The student is expected to use the sources to meet the requirements of the assignment. Quick factual homework questions will be answered.
f) Extensive compilations: (bibliographies, lists, statistics, etc.) and exhaustive literature searches are not prepared. Patrons are directed to appropriate resources for such research.
Library Instruction
Evaluation
Adopted: 02/1991
Rev. 03/1993
Rev. 05/1995
Rev. 04/1998
Rev. 09/1999
Rev. 01/2000
Rev. 01/2002
Rev. 04/2004
Rev. 01/2007
Rev. 01/2015
Rev. 05/2017
Rev. 04/2019
Rev. 02/2020
Rev. 05/2023
Rev. 11/2025
• GPLD assumes no responsibility for any activities conducted by users of the Internet, Library equipment, digital resources, or wireless network and is not responsible for work or information lost due to computer or system malfunction.
• GPLD cannot guarantee the accuracy and/or authenticity of information discovered through the Internet or any digital resource. Patrons who find information or subject matter that is erroneous, out-of-date, illegal, offensive, and/or controversial should contact the original producer or distributor of that work directly.
• Parents and legal guardians have the right -- and the responsibility -- to monitor and control their minor child's access to the Internet and to information obtained from the Internet.
• GPLD cannot and does not control or monitor the information accessed through the Internet. GPLD uses filtering software on Internet computers housed in Kids Landing.
• Children receive priority for use of the Internet, equipment, computers, and digital resources in Kids Landing. As space and availability permits, adults who have young children with them may use any Library resource to stay in the area with their children. Adults not accompanying children to the Library must receive authorization from Library Administration to use the Internet, equipment, computers and/or digital resources in Kids Landing.
• GPLD makes every effort to protect the privacy of its users, but cannot guarantee confidentiality over the Internet. Patrons entering personal information (credit card numbers, social security numbers, etc.) do so at their own risk. GPLD’s network and wireless access are unencrypted. Users should be aware that information sent to and from a device may be captured by someone else.
• Use of the Internet, Library equipment, computers, digital resources or wireless network is only for legal purposes. Any unlawful or inappropriate use is prohibited and may result in loss of privileges. Illegal acts involving Library resources are subject to prosecution. Examples of inappropriate or illegal use include, but are not limited to, the following:
o use of sounds or any other behavior which might be disruptive to others (headphones may be available for purchase);
o violation of another user’s privacy or interfering with the work of others;
o violation of computer system integrity or tampering with computer hardware or software, including software installation;
o violation of copyright laws or software license agreements;
o unauthorized access to resources of entities;
o violations of federal, state, or local laws or viewing, printing, and distributing obscenity, child pornography, and materials harmful to minors.
Guidelines for use of Library equipment, computers, and digital resources include:
• Users must abide by the Acceptable Library Use Policy and Use of Internet, Equipment, Computers, and Digital Resources Policy of the Library. Upon reasonable belief that a violation of the Library’s policies has occurred, GPLD reserves the right to terminate patron use of Library equipment, computers, and digital resources, to suspend Library privileges, to ask the user to leave the Library, and/or to contact local law enforcement.
• Use is on a first-come, first-served basis. Reservations accepted as space permits. Valid GPLD card or guest pass required for use of equipment, computers, and digital resources and users must sign-in.
• At peak and closing times, GPLD reserves the right to limit the amount of time an individual may use equipment, computers, and digital resources.
• Fees apply for copying and printing services and will be posted clearly near equipment. No provision is made for patrons to receive faxed documents at the Library.
• Patrons may not use their own software on Library computers.
• GPLD does not provide data storage. Flash drives or other storage media may be available for loan or purchase. Data downloaded from the Internet may contain computer viruses and GPLD is not responsible for damage to any patron’s equipment.
• Users are responsible for configuring their own equipment. Instruction regarding use of Library equipment, computers, and digital resources will be supported in accordance with the Library’s Information Service Policy.
• See 3D Printing Policy for use of 3D printing services.
Rev. 04/2019
Rev. 02/2020
Rev. 11/2025
Any person residing, owning, or leasing property in the Geneva Public Library District (GPLD) is eligible for a library account. Library account holders agree to comply with all rules and regulations of GPLD and to be responsible for all materials borrowed. Library accounts will be created for minors subject to permission from their parent or legal guardian.
Verification of identity and residency is required to open a library account. Cards are issued without expiration or until a minor’s 18th birthday. Privileges are rescinded upon termination of District residency.
Library cards may be used at any System Wide Automated Network (SWAN) library. GPLD cardholders may register for reciprocal borrowing at other participating Illinois public libraries in accordance with the lending library's policies.
2. Temporary Residents
A person temporarily staying in the household of a GPLD resident or on their own within the Geneva Public Library District boundaries for a minimum of 30 days may be issued a temporary library card with an appropriate expiration date.
3. Residents Without Permanent Addresses
A limited-access library card with a 3-month expiration date may be provided to unhoused residents or residents living in emergency housing, transitional housing, or supportive housing within the Library District.
4. Business Library Accounts
A business card may be issued to any business, non-profit organization, or governmental agency located within the Library District. Cards will be issued for a minimum of one year.
5. Educator Library Accounts
Per an Intergovernmental Agreement with Geneva School District 304 dated December 18, 2025, any D304 staff may apply for a library account by showing a school ID or paystub, Cards will be issued for a one year period.
6. Non-Resident Cards
The Board of Trustees is empowered to extend the privileges and use of the library to persons who are not served by another public library and to impose a non-resident fee for such services comparable to the cost paid by residents of the Geneva Public Library District.
a) Non-Resident Homeowner – Family and individual non-resident homeowners’ fees for the library privileges will be determined by applying the library’s current tax rate to the registrant’s most recent equalized assessed valuation.
b) Non-Resident Renter & Non-Resident Rent Free – Family and individual non-resident fees will be based upon the State Fee calculation. This figure will be calculated by the Library Director at the beginning of each fiscal year.
Total Library tax income from local sources : District population x Average # of persons per household = Renter’s Fee
7. Reciprocal Borrower Cards
Reciprocal borrowing privileges are extended to a holder of a library card that is issued from an Illinois library that subscribes to the Reciprocal Borrowing Program. Reciprocal borrowers must present a library card issued by their local public library and a current government issued photo identification. Library privileges will be granted for one year or less dependent upon verification of eligibility and expiration of card at home library. Some restrictions may apply.
8. General Information
Library accounts of all types are subject to confidentiality. See Patron Privacy Policy for more information.
Library privileges may be suspended by Library Administration pursuant to the policies of the Board of Trustees. GPLD reserves the right to enforce its policies through use of collection agencies, civil actions, and/or criminal prosecution.
Reasons for suspension include but are not limited to:
• Unpaid fees exceeding $20.00
• Excessive fees from another Library
• Long overdue materials
• Violation of Library Policies
Lost or stolen library cards should be reported to the Library immediately to prevent unauthorized use. For the cardholder’s protection library cards should not be used by others. The patron is responsible for all items checked out on a lost, stolen, or loaned card, along with any fines, fees, or damages incurred, until the Library has been notified of the loss. There is a maximum liability of $100 with proof of an official police report. There is no limit of liability in cases where fraudulent use is by family members or members of the same household; cardholder will be responsible for all costs and charges.
Rev. 04/2019
Rev. 03/2022
Rev. 12/2025
Library programs are located in a physically accessible location. GPLD will make reasonable attempts to make accommodations, such as a sign language interpreter, in the shortest time possible.
GPLD offers programs at various days and times to be most accessible to the intended audience and to the greatest number of people. GPLD reserves the right to limit the number of participants in library programs and/or restrict or give preference to GPLD cardholders.
Library programs are provided free of charge. A reimbursement fee for materials may be charged when appropriate. At the discretion of Library Administration, program presenters and performers contracted by the Library may have the opportunity to sell their creative product (i.e. books they have authored or musical recording of material they have performed) as a part of their presentation.
(NOTE: Groups renting the meeting room are not permitted to sell any materials. See Meeting Room Use Policy.) Photographs and video may be taken during library programs and used for promotional purposes, including but not limited to placement on the Library’s website, social media sites, and/or newsletter.
Rev. 04/2019
Rev. 11/2021
Rev. 05/2023
• Ages 14+ may use the space independently.
• Ages 13 and under may use the space with adult supervision
• Prohibited by local, state, or federal law;
• Unsafe, harmful, or dangerous, or that pose a threat to the well-being of others;
• Obscene or inappropriate for the Library environment;
• In violation of the terms of use of the manufacturer of the 3D printer or Makerspace equipment; or
• In violation of another person's property rights (e.g., reproducing copyrighted, patented, or trademarked materials).
• Refuse production of any content at any time;
• Review and approve all materials before use;
• Stop, adjust, or resize requests and projects due to time or equipment capabilities;
• Limit the number of maker requests;
• Limit the amount of time and materials; and
• Charge users for material requests. See the GPLD website for current rates.
• Collaboration is encouraged, but disruptive behavior will not be tolerated.
• Respect for shared space and others' projects is expected.
• Covered drinks only. No food.
Approved 11/2025
Right to Privacy
GPLD is committed to protecting personally identifiable information. GPLD will not collect or maintain personal information without consent. The information gathered is used only to provide or improve library service. Library patrons have the right to access their own borrowing information through the Library website or in person. In both instances, a library user will be required to provide proof of identity. Personally identifiable information will not be disclosed except upon a library user’s request or consent.
Confidentiality
GPLD complies with the Library Records Confidentiality Act (75 ILCS 70/1) mandating the confidentiality of all records containing personally identifiable information relating to an individual’s use of the Library and its resources, facilities and services. Confidentiality includes, but is not limited to, circulation of library books, periodicals and other materials, electronic resource searches, interlibrary loan transactions, reference requests and use of audio-visual materials. GPLD will not sell, lease or disclose confidential information to outside parties unless required to do so by law.
Unless otherwise required by law, Library records containing personally identifiable information will not be made available to any agency of state, federal or local government unless a warrant, court order, or other investigatory document is issued by a court of competent jurisdiction that shows good cause and is in proper form. The Library Director or designee is authorized to receive or comply with requests from law enforcement officers. The Library Director will confer with legal counsel before determining the proper response.
Information Collected
The personal information patrons provide to the Library is kept confidential in accordance with the Library Records Confidentiality Act. GPLD will not sell, license, or disclose it to any third-party except those working under contract or as required by law.
GPLD may collect the following personal information to access library services:
• Name
• Address
• Telephone number
• Email address
• Date of birth
• Library barcode number
• Photo
• Grade
• School
• Age
• Items currently checked-out, requested, canceled holds, and interlibrary loans
• Overdue items (until returned)
• Sign-up information for library classes and events
GPLD does not keep a record of patron reading history beyond operational requirements. Once a patron returns an item it is removed from the patron’s account. A patron may choose to turn on the reading history feature in their online account to keep a log of items checked out. Items with late fees will remain on a patron’s account until paid. Third-party vendors may keep a record of a patron’s borrowing history.
GPLD uses Google Analytics to collect data about the use of the District’s website. Here is a link to their Terms of Service. The Library uses this information to make improvements on its website and to track trends. Patron personal information (e.g. name, address, etc.) is not tracked by the District. Whenever possible, GPLD will not track patrons who have enabled the Do Not Track option in their browsers. The Library’s website may collects the following data:
• Anonymized internet address
• Web address of the page which you linked to our site
• Interaction data
• Language
• Country
• State
• City
• Browser
• Operating system (PC & mobile)
• Screen resolution
• Age
• Gender
• Mobile device
Any personal information given in email messages, chat sessions, web forms, in-person or telephone reference, or other communications is only used for the purpose for which the patron submitted it and ongoing communication with the patron.
GPLD uses an app that collects the following information in addition to library account specific information:
• Language
• Country
• State
• City
• Browser
• Operating system (iOS or Android)
• Screen resolution
• Type of mobile device
• Anonymized user ID
Radio Frequency Identification (RFID) technology is used to check out library materials, keep a record of the library collection, and secure the collection from theft. RFID tags attached to items only contain the barcode number of the item. No personal library patron or transaction information is on the RFID tag.
Information Access
All patron records are confidential. Library records may only be disclosed to:
• Library staff performing job duties
• Cardholders upon proof of identity
• Parents or guardians of minor children
• Anyone with written consent of the cardholder
• Under court order or subpoena
• As required under the Library Records Confidentiality Act, USA Patriot Act, or other applicable law.
If the library cardholder is under the age of 18, the parent or guardian listed in the library record may be given information about that child’s record. Proof of the parent or guardian’s identity is required through photo identification. GPLD reserves the right to associate (link) the accounts of parents and/or guardians to the accounts of their children under the age of 18.
Adult patrons (age 18 and older) may grant GPLD permission to associate their own account to the account of other designees of their own choosing. In creating these associations, adults give permission to other adults with whom they are linked to use their personal library cards for holds pickup, to check on or pay fees. General checkout on an adult’s card by someone other than the cardholder is not permitted. All patrons can view and update their personal information. This can be done online via the catalog
website or in person. Proof of identity through photo identification is required to update information in person. A username/library barcode and PIN are required to change this information online.
Website and Public Computers
HTTPS
The Library’s website and catalog are encrypted with HTTPS. All communications between a patron’s browser and the Library website are private.
Cookies
A cookie is a small file sent to the browser by a website each time that site is visited. Cookies are stored on a computer and can transmit personal information. Cookies are used to remember information about preferences on the pages that are visited.
A patron can refuse to accept cookies, disable cookies, and remove cookies from their device. However, this may result in a lack of access to some library services. The Library’s servers use cookies to verify that a person is an authorized user. This allows a patron access to licensed third-party vendors and to customize webpages to a patron’s preferences. Cookies obey the privacy settings that a patron has chosen in their browser. GPLD will not share cookie information with external third parties.
Data & Network Security
GPLD uses software programs that monitor network traffic to identify unauthorized attempts to upload or change information or otherwise cause damage. No other attempts are made to identify individual patrons or their usage habits.
Public Computers & Connected Devices
GPLD does not keep a record of patron activities on any public computer or laptop. Any record of browsing history and activities are removed when a patron logs out.
All personally identifiable information is purged immediately upon the end of a public computer reservation. An anonymous log is created that includes only the computer terminal number, reservation time, and duration of the session.
All connected devices a patron borrows from the Library (e.g. tablets, laptops, etc.) have their history cleared by Library staff after a patron returns the device.
Email & RSS Feeds
A patron may choose to subscribe to a variety of mailing lists from the Library. The mailing lists are serviced by MailChimp. See below for information about how GPLD works with this and other third-party vendors.
Using Third-Party Vendors
GPLD enters into agreements with third-parties to provide online services, digital collections, streaming media content, and more. When using some of these services, a patron may also connect with social networks and other users.
Third-party vendors may collect and share a patron’s information, including:
• Personally identifiable information a patron knowingly provides. This includes: when a patron registers for the site, provides feedback and suggestions, requests information, or creates shared content.
• Other information that could be used to identify a patron. This includes: a patron’s Internet Address (IP Address), search history, location based data, and device information.
• Non-personally identifiable information. This includes: a patron’s ad views, analytics, browser information (type and language), cookie data, date/time of a request, demographic data, hardware/software type, interaction data, serving domains, page views, and the web page a patron visited immediately prior to visiting the site.
• Other data as described in the vendor’s privacy policy and terms of use.
A patron may choose not to use these third-party vendors if a patron does not accept their terms of use and privacy policies.
GPLD makes reasonable efforts to ensure that the Library’s contracts, licenses, and offsite computer service arrangements reflect its policies and legal obligations concerning patron privacy and confidentiality. The District’s contracts address restrictions on the use, aggregation, sharing, and sale of information, particularly about minors.
GPLD expects vendors to:
• Follow all privacy related items in the vendor contract and licensing agreements.
• Conform to the District’s privacy policies.
• Provide a product which complies with the Children’s Online Privacy Protection Act.
• Refrain from collecting or sharing additional information about patrons, other than is needed for delivery of the District services provided.
• Have a publicly posted privacy policy.
Library patrons must understand when using remote or third-party vendor sites that there are limits to the privacy protection the library can provide.
GPLD also suggests links to external websites that are not under contract. A patron is not required to give these sites his/her library card or any other personally identifiable information in order to use their services.
Children's Privacy
GPLD considers the privacy and safety of children to be very important. Personal information collected by the Library is not shared with any other agency or organization. Due to the ease with which children can be induced to divulge personal information on the internet, parents are urged to supervise their children’s use of the internet in the Library.
Video Surveillance
See Security Camera Policy for information on video surveillance in the Library.
Approved 03/24/2022
Geneva Public Library District (GPLD) has a significant interest in maintaining an environment that allows patrons to freely access library information and resources. This significant interest requires the Library to maintain policies that protect the privacy of its patrons and staff and ensures their freedom from harassment, intimidation, and threats to their safety and well-being. In order to provide appropriate safeguards against such behavior and enforce policies and procedures addressing that behavior when it occurs, GPLD has adopted the following policy regarding the taking of photographs or videos inside the library building.
I. General Policy
Permission is not required for taking photographs or videos in public areas of the library building for personal, noncommercial use if no tripods, lights, or other specialized equipment is used. However, there may be library locations and/or exhibition areas where taking of photographs or videos is restricted or prohibited (i.e. restrooms, rooms reserved for nursing, child care areas, library artifacts, and archival materials.) Taking photographs or videos of, or in, areas reserved for staff use only is also prohibited. If tripods, lights, or other specialized equipment is to be used, requests must be made 24 hours in advance. Persons taking photographs and videos shall not (i) compromise a patron or staff member’s right to privacy, (ii) harass, intimidate, or threaten a patron or staff member, or (iii) block library aisles, walkways, stairwells, doors, or exits.
II. Exterior Photography and Video
Taking photographs and videos outside of the library building and/or of the library grounds does not require permission. However, the activity may not impede the ingress or egress of patrons or staff to or from the library building.
III. Commercial Photography and Video
GPLD may permit use of its facilities for taking commercial photographs or videos if the project does not interfere with the mission of the Library and is in accordance with the rest of this policy. GPLD may charge a fee to offset costs incurred by GPLD to provide access to the facility and prior permission must be sought at least 72 hours in advance.
IV. Photography and Videos of Materials and Resources
GPLD permits the taking of photographs and videos of its publicly-available collections. However, patrons are solely responsible for obtaining consent or other permission when taking photographs or videos of copyrighted materials.
V. Library Photography, Videos, and Recording
GPLD may take photos, videos, and audio recordings at the Library and during library events to use in its publicity materials and on its website and social media sites. GPLD reserves the right to document its services and the public’s use of the library building and grounds. These photographs, videos, and audio recordings may be copied, displayed, televised, and published (including on any library web site or social media site). Any individual that does not wish the Library to use a photograph, video, or audio recording of them or their child should inform a GPLD staff member prior or while such photographs, videos, or audio recordings are being taken.
VI. Library Board Meetings
Pursuant to Section 120/2.05 of the Illinois Open Meetings Act (5 ILCS 120/1et seq.), any person may record the proceedings of the Library Board and other meetings required by the Act to be open to the public. The recordings may be made by tape, film, or other means and shall not disrupt the meeting or create a safety hazard.
VII. Liability
Persons involved taking photographs or videos are solely liable for any inquiries to persons or property that result from their activities on library property. They also have sole responsibility for obtaining all necessary releases and permissions required by law from persons who can be identified in any photograph or video or for copyrighted materials. GPLD undertakes no responsibility for obtaining these releases or permissions.
VIII. Right Subject to Compliance with Policy
GPLD reserves the right to ask any individual or group violating the policy to cease taking of photographs or videos.
Approved 1/2022
• The Board President may grant a request to address the Board during other portions of the meeting.
• The Board President will ask if anyone wishes to address the Board and will determine the order in which the speakers will be recognized.
• Each speaker shall be asked to provide their name and their group affiliation (if any).
• Comments should be brief and to the point.
• An immediate response from the Board is not required.
• The Board President has discretion to determine the length of time and the number of times a speaker may speak.
• Unless additional time is granted by the Board President, each person is allowed a maximum of three (3) minutes to speak.
• Members of the public will not be allowed to speak a second time until all the members of the audience who wish to speak have been allowed to speak.
• Minutes are a summary of the Board’s discussions and actions. Speaker requests to append written statements or correspondence to the minutes are not favored. Generally, written materials presented to the Board will be included in the Library’s files rather than in the minutes.
Adopted: 03/24/2016
Rev. 02/27/2020
Geneva Public Library District (GPLD) welcomes and encourages children to visit the Library, use library resources and services, and attend library programs. Library staff is trained to help children with library resources and services and is available to help and support children; the Library, however, does not have facilities nor staffing to provide childcare, or to be responsible for unattended children. Parents and caregivers are responsible for the safety, comfort, and behavior of their children while in the Library. Children are expected to respect library property and adhere to the rules outlined in the Acceptable Library Use Policy.
Unattended children are children of any age who appear to be unaccompanied by a parent, guardian, and/or responsible caregiver. All unaccompanied children at the Library should have or know the telephone number of someone who can assist them in an emergency. Children who are unable or unwilling to care for themselves may not be left alone in the Library and must have adequate supervision while in the Library. Children under the age of seven may not be left unattended in any part of the building unless they are participating in a Library-sponsored activity. The parent or caregiver must remain in Kids Landing or in the immediate vicinity of the child during the program. The Library is not responsible if children leave library property unattended.
Library staff will attempt to contact a parent, guardian, and/or caregiver in circumstances such as the following:
• An unattended child is engaging in behavior that is disruptive to other patrons, staff, or the normal operations of library business.
• An unattended child is involved in a situation that is potentially harmful to the health or safety of the child and/or others.
• An unattended child is left alone at the Library at closing time.
Such situations will be handled on a case-by-case basis. If parents, guardians, and/or caregivers cannot be reached, or are unresponsive, Library staff may call the Geneva Police Department and stay with the child until the police arrive to take custody. Missing children should be reported immediately to staff at any service desk. Library staff will initiate missing child protocols.
Rev. 04/2019
Rev. 02/2020
Guidelines
• Video surveillance may be conducted in all public areas of the Library.
• Security cameras may be installed in any outdoor or indoor location where there is no
reasonable expectation of privacy. Examples include: parking lot, entrances, and areas prone to theft or vandalism.
• Security cameras will not be installed in locations where there is a reasonable expectation of privacy. Examples include: rest rooms, staff offices.
• Notice of video surveillance will be posted at one or more locations on Library property.
• Recorded data is confidential and secured in a controlled area. GPLD retains discretion with respect to retention, disposal, and/or destruction of recordings.
Use/Disclosure
• Access to live feeds and recorded data is limited to authorized Library staff designated by the Library Director and Board President or designee.
• Video surveillance records and images will be released in accordance with Library policies and applicable laws.
• Video surveillance records and images will be maintained as determined by GPLD in accordance with applicable laws.
• Video surveillance records images may be used to identify individuals responsible for Library policy violations, criminal activity on Library District property, or actions that are disruptive to Library District operations.
• In situations involving banned patrons, images may be shared with staff and posted in restricted staff areas for the duration of the banning period.
• No unauthorized recording of video footage through cell phones, portable devices, or any other means is permitted.
• Any GPLD employee who becomes aware of unauthorized disclosure of a video recording and/or a potential privacy breach has a responsibility to immediately inform the Library Director of the breach.
• A breach of this policy by staff may result in disciplinary action up to and including termination.
Disclaimer
• A copy of this policy will be shared with any patron or staff member upon request.
• The policy is posted on the Library’s official website.
• GPLD disclaims any liability for use of the video data.
Approved 02/27/2020
A. Introduction
The Mission Statement of the Geneva Public Library District guides the selection of materials as it does the development of services and allocation of resources. The Board of Trustees of the Geneva Public Library District endeavors to build a collection in a variety of formats representing varying points of view. In accordance with the recommendations of Serving Our Public: Standards for Illinois Public Libraries, the Geneva Public Library District will strive to allocate not less than 12% of its operating budget on materials for patrons every year.
The choice of library materials by users is an individual matter. Responsibility for overseeing usage of materials by children and adolescents rests with their parents or legal guardians. While a person may reject materials for themselves and for their children, they cannot exercise censorship to restrict access to the materials by others. The Library supports intellectual freedom and endorses the Library Bill of Rights, the Freedom to Read Statement, the Intellectual Freedom Statement and the Freedom to View Statement of the American Library Association.
B. Purpose of the Collection
The purpose of the collection is to assist patrons in:
1. Keeping pace with current developments
2. Learning about the past
3. Supporting their basic educational needs
4. Fulfilling their recreational interests
5. Forming an opinion on controversial subjects
6. Developing individual skills and talents
7. Stimulating spiritual and creative capacities
8. Developing aesthetic and cultural appreciation
9. Discharging political and social obligations
10. Developing and maintaining personal, physical, emotional, and intellectual well-being
11. Obtaining information to support personal, community, and employment-related interests
C. Scope of the Collection
The collection will be current, general in scope, and balanced in terms of subject coverage, point of view and age/interest level. Materials will be selected in a variety of formats including, but not limited to, print, audiovisual, electronic, and online. It is beyond the general scope of the Library to provide materials of a highly technical or specialized nature. There will be duplication to meet reasonable demand. A large print collection is provided for patrons with visual impairments. Patrons who have visual or physical impairments that prevent their use of a book may also be referred to the Illinois State Library Talking Books and Braille Service.
D. Language
Due to the demographics of the community, the Library primarily collects materials in English, materials that provide instruction in English to non-English speaking patrons and materials that provide instruction and/or reading opportunities in foreign languages of interest to English-speaking patrons. The Library also seeks to serve and reflect the ethnic and cultural diversity of the community. When the population of members of the Library District whose native language is not English nears 10% of the Library’s total service population, a basic collection of materials in their native language may be established.
E. Responsibility for Selection
The Board of Trustees of the Geneva Public Library District delegates authority and responsibility for the selection of materials to the Library Director, and under their direction, to other staff members who are qualified for this activity. The Library Director determines the budget, guidelines, and organizational structure for the staff who select resources. The Technical Services Manager oversees and coordinates selection and acquisition of materials. Selectors choose appropriate materials for their collection areas within allocated budget, monitor use, and weed for currency, demand, and condition in an organized and timely manner. No employee may be disciplined or dismissed for the selection of materials when the selection is made in good faith and in accordance with the written policy required to be established pursuant to Illinois Library Law. Suggestions from patrons are welcome and will be considered using the same criteria as all other selections.
F. Criteria for Selection
In selecting library materials, each work will be evaluated as a whole utilizing the following criteria:
1. Relevance to community interests, needs, and standards
2. Favorable ratings in standard reviewing media, general or specialized, such as library journals
3. Authority and competence of the author, illustrator, or producer
4. Reputation and authority of the publisher
5. Comprehensiveness in breadth and scope
6. Relationship to the existing collection
7. Importance as a record of the times or for presentation of a unique point of view
8. Relative importance in comparison to other available material on the subject
9. Justifiability of cost in relation to budget and need
10. Availability of other area resources
11. Inclusion in standard library or subject lists
12. Factual accuracy and currency
13. Nature of physical qualities and format (e.g., technical quality, size, binding, illustrations, typography, design, level of indexing)
14. Literary value or importance as a document of mankind
15. Effectiveness of expression; readability
16. Local demand
In selection of electronic and online resources, the following criteria will also be considered:
1. Ease of use
2. Timeliness of updates
3. Retrospective data
4. Licensing restrictions and remote access
5. Technical support
6. Hardware and software requirements
In addition to the above, the following criteria are especially relevant to the selection of materials for young people:
1. Maturity of theme / topic
2. Reading level
3. Grade level
4. Interest level
5. Age of characters
6. Target audience
Items not collected include rare items, or those requiring special curatorial or conservation services. The Library does not act as an archive of historical materials. The Library does not attempt to replace curricula or formal education programs at any level, although a variety of complementary and supplementary resources are provided.
G. Collection Maintenance
The Library keeps the collection vital and useful by retaining or replacing essential materials, and by removing, on a systematic and continuous basis, those works that are worn, badly marked or damaged, contain outdated or inaccurate information, are superseded by a newer edition, of little historical significance, or no longer in demand. Materials which are removed from the collection may be donated to Friends of Geneva Library for their used book sales. Withdrawn reference materials may be given to other libraries. Items that are very worn and have no resale value will be discarded. The Library does not reserve discarded items for individuals.
H. Gifts and Memorials
The Library accepts monetary gifts as well as donations of materials or other items per guidelines outlined in the Library’s Gift and Memorial Policy. Donors who wish to contribute to a 501(c)(3) organization will be referred to Geneva Library Foundation.
I. Reconsideration of Library Resources
The Library does not promulgate particular beliefs or views, nor does the selection of an item express or imply endorsement of the viewpoint of the author. Library materials will not be marked or identified to show approval or disapproval of contents, nor will items be sequestered, except for the purpose of protecting them from theft or damage.
Library District residents who request the reconsideration of library materials should bring their concerns regarding any specific title or item in the library’s collection to the attention of the Library Director in either an informal discussion or through the formal complaint process. A Library District resident wishing to use the formal complaint process is referred to the form “Resident Response to Library Materials.”
Following receipt of a written request, the Library Director will appoint a committee of appropriate staff to review the title in question. The committee will make a written recommendation to the Library Director who will then make a decision regarding the disposition of the material in question. The Library Director will communicate this decision, and reasons for it, in writing, to the resident who initiated the request. Decisions will be made in accordance with the Library’s mission and values. Copies of the “Resident Response to Library Materials” form and the Library Director’s written response will be forwarded to the Library Board for their information. If not satisfied, the complainant may appeal to the Library Board of Trustees by making a written request to place the item on the agenda for the next regular meeting of the Board. The Board of Trustees reserves the right to limit the length of presentation and number of speakers in accordance with the Library’s Public Comment Policy.
Rev. 06/2018
Rev. 05/2023
All social networking sites are for discussion purposes only and do not represent the official views of the Library. GPLD assumes no liability regarding any event or interaction that involves any participant in any Library-sponsored social networking service. GPLD does not endorse any content except those created by Library staff in their official capacity. Participation in GPLD’s social networking services implies an agreement with all Library policies. The Library is not responsible for the content on the pages of friends, fans, followers, etc. of the Library. The Library does not endorse or review content of third-party sites.
User Responsibilities
• Protect your privacy and the privacy of others
• Show everyone respect
• Use appropriate language
When Content May Be Deleted
• Harassment
• Discriminatory content on the basis of a protected characteristic (including, but not limited to: race, color, gender, religion, disability or sexual orientation)
• Profane, obscene, or derogatory content
• Personal attacks, insults, threatening language
• Plagiarized material
• Copyright, trademark, and fair use violations
• Private, personal information published without consent
• Comments unrelated to the content of the forum
• Commercial promotions or spam
• Any behavior deemed inappropriate as proscribed by the Library's Service Policies
Rev. 04/2019
Rev. 05/2023
Rev. 11/2025
1. Use of Library Meeting Rooms
This policy is not all-inclusive. Approval of individual meeting situations not described here will be determined by Library Administration, who is authorized to establish reasonable regulations governing the use of meeting rooms.
Scheduling priority for use of any part of the facility is:
1. Meetings of the Board of Trustees of the Geneva Public Library District
2. Library sponsored and related meetings and programs, including activities of Friends of Geneva Library and Geneva Library Foundation
3. Meetings sponsored by local tax-supported or local governmental agencies
All guidelines outlined within this policy apply to use of GPLD’s meeting rooms and study rooms by external groups and patrons. General guidelines are as follows:
• Available for use during regular operating hours as posted on the Library’s website. Clean-up activities must be completed and all persons must leave the building by closing time.
• Use of Library facilities does not imply sponsorship or endorsement of users or users’ beliefs by GPLD. Advertisements or announcements implying or stating such endorsement are prohibited.
• Groups and organizations may not use the name, address, telephone number, or website of the Library except for notifying members and attendees of the location for a meeting. GPLD does not provide publicity or information about meetings of external groups.
• Meeting rooms are not available for:
◦ Groups soliciting, promoting, or selling products or services
◦ Private social functions
◦ Fundraising events other than those of the Friends of Geneva Library or the Geneva Library Foundation
◦ Programs not suitable for the Library’s physical facilities
• Due to demand and limited meeting space, no more than one meeting per month for regularly scheduled events by a group or organization may be scheduled.
• GPLD reserves the right to limit, deny, or revoke permission to use the meeting room at its discretion. A group or individual denied permission to use the meeting room may file an appeal with the Library Director, in writing, for inclusion on the agenda for discussion at the next monthly Board meeting.
• Groups must comply with the American with Disabilities Act and are responsible for providing qualified interpreters and/or auxiliary aids, upon request, for their programs.
• GPLD does not provide storage space for property or assistance in carrying supplies into or out of the meeting room.
• The person reserving the room must ensure adherence with Library policies and guidelines, proper use of facility, and shall be responsible for any damages caused to the facility or equipment. Charges will be assessed to cover expenses should any unusual or extensive cleaning or repair be necessary.
• See Library website for reservation procedures, room availability, and availability of furniture and equipment. Cancellations should be made as soon as possible.
2. Equitable Use
• As a limited public forum, GPLD approves use of its meetings rooms for eligible groups and events on an equitable basis in accordance with all state and federal laws, regardless of the beliefs or affiliations of the individuals or groups requesting use of a meeting room. All use must be consistent with Library policies and shall not promote discrimination or harassment on the basis of any protected characteristic, including but not limited to, race, national origin, age, religion, sex, gender identity, or sexual orientation.
3. Guidelines for Use of First Floor Meeting Room
• GPLD cardholders who are 18+ years of age may reserve the First Floor Meeting Room or Conference Rooms up to 60 days in advance. A minimum of 48 hour setup notice may be needed to accommodate requests for furniture arrangements and/or equipment rental. Call the Library for more information and specific requests.
• Boxed meals, light refreshments, and covered non-alcoholic beverages which are catered or prepared elsewhere are permitted. Decorations that can stand on a floor or table are permitted. Nothing may be attached to the walls or ceiling of the Meeting Room or Conference Room.
• Use of the kitchen is strictly for serving boxed meals, light refreshments, and covered non-alcoholic beverages which are catered or prepared elsewhere. Call the Library for more information and specific requests.
• Capacity:
◦ 200 (maximum without furniture)
◦ 150 (auditorium setup with chairs)
◦ 80 (classroom setup with tables and chairs)
4. Guidelines for Use of First and Second Floor Conference Rooms
• GPLD cardholders may reserve the Conference Rooms up to 60 days in advance for up to four hours. Walk-ins, including non-cardholders, are welcome when a room is not in use or reserved. Reservations will be held for a maximum of 15 minutes.
• The Library does not assist with furniture arrangements. Call the Library for more specific information and requests.
• Decorations that can stand on a floor or table are permitted. Nothing may be attached to the walls or ceiling of the Conference Rooms.
• Capacity: 14 (tables and chairs)
5. Guidelines for Use of Second Floor Study Rooms
• GPLD cardholders may reserve a two-hour time slot once per day up to seven days in advance. Multiple time slots may not be reserved. Walk-ins, including non-cardholders, are welcome when room is not in use or reserved. Reservations will be held for a maximum of 15 minutes.
• Study room users should be aware that the room is not sound proof and their voices or noises may be heard outside the room.
• Capacity varies: 4-10 (standard setup with table and chairs).
Rev. 04/2019
Rev. 02/2020
Rev. 12/2021
Rev. 05/2023
Rev. 06/2024
Rev. 11/2025
Volunteers are required to follow established library policies and procedures.
1. Application
Individuals wishing to volunteer with the Library are required to complete the Volunteer Application and participate in an interview prior to being assigned work. The Library’s needs and the individual’s ability to perform tasks guides the Library’s selection of volunteers. The Library may be unable to fulfill all volunteer requests. Immediate family members of the Library Board of Trustees and of Library staff will be considered for voluntary positions, only in departments where the family member is not working.
The Library also offers volunteer opportunities for students who wish to complete service hours for educational or religious purposes.
2. Background Checks
All persons aged 18 and older who are applicants for the volunteer program at Geneva Public Library District must authorize the Library to obtain a criminal history records check by completing a Criminal Background Check Waiver and Release Form. A criminal history records check and/or a background check may be conducted for applicants for volunteer positions as deemed appropriate by the Library Director or their designee.
Conviction of a crime does not automatically preclude a volunteer position. However, at the determination of the Library Director, or their designee, an applicant may be denied acceptance into the volunteer program based on an individualized assessment of the information obtained, including but not limited to, the nature and severity of a criminal offense, its relevance to a particular job, the number of convictions, the amount of time that has passed since the offense, and the duties of the position applied for. The Library reserves the right to conduct periodic criminal history records checks on all volunteers. The Library Director, or their designee, shall be responsible for ensuring that information obtained by the Library through a background check will be shared only with Library representatives having a need to know the information.
3. Motor Vehicle Use
A copy of the driver’s license and a certificate of automobile insurance must be on file for any volunteer who uses a personal vehicle for library business.
4. Injury
If a volunteer is injured in the course of their volunteer activity, their relationship to the Geneva Public Library District will be that of any member of the public using library facilities. Any injuries should be reported to the supervisor or senior library staff member present.
Adopted 06/2016
Rev. 02/2020
Rev. 05/2023
